Custom OCR Web App to Automate Text Extraction and Document Processing
- Single document type (e.g., one invoice format)
- Up to 150 documents/month
- Basic OCR engine & text extraction
- Limited to 5 custom data fields
- Output as PDF, Word, or Excel (download only)
- AI-powered text recognition
- Secure web access via login portal
- 2–3 document types (e.g., multiple invoice formats)
- Up to 500 documents/month
- Advanced OCR with layout mapping
- Up to 15 custom fields
- Output auto-mapping (PDF/Word/Excel)
- Automated data entry (CSV / Google Sheets export)
- Secure web portal login
- Email results automation
- Unstructured or multi-template document support
- upto 1K documents / Month processing volume
- Full API integration for CRM (HubSpot, Salesforce, Zoho)
- Automated data validation & confidence scoring
- Gated user dashboard & secure login portal
- Batch processing + auto-email reporting
About This Service
Are you trapped in the cycle of manual data entry, wasting hours processing invoices, claims, or forms? Stop relying on unreliable manual data entry alternatives or generic online OCR tools that fail on complex documents.
We specialize in building custom, AI-powered OCR Web App to automate text extraction solutions that integrate directly into your workflow. We transform your most repetitive and error-prone document processes into a secure, click-button automation system.
🎯 What We Solve (The Pain Points)
We solve the specific, high-cost problems that drive the need for advanced ocr ai solutions:
- Low Accuracy: Generic tools fail on complex tables and varying layouts, leading to financial errors in ocr solution for invoice and healthcare processing.
- Time Drain: Manually having to extract text from pdf or extract text from images wastes employee hours daily.
- Lack of Integration: Off-the-shelf ocr software solutions cannot directly push extracted data into your CRM or accounting system.
- Cost & Compliance: The risk associated with automated data entry for insurance claims or legal contracts demands a secure, audited, and custom solution.
🛠️ Technical Specifications & Features
Our development focuses on secure architecture, AI accuracy, and seamless workflow integration:
Core AI & Extraction Engine:
- AI-Driven Text Recognition: Utilizes advanced models (beyond basic Tesseract) for high-accuracy OCR on scanned PDFs, images, and low-quality documents.
- Layout and Field Mapping: Custom AI training ensures accurate extraction of specific data points (e.g., date, amount, vendor ID) regardless of document layout, crucial for robust document processing automation.
- Advanced Data Processing: Includes logic to extract numbers from text, validate dates, and normalize currency formats.
Automation & Workflow Features:
- Template Auto-Mapping: Automatically maps extracted data fields into your custom PDF, Word, or spreadsheet templates, achieving instant pdf autofill.
- Batch Processing: Secure system architecture designed to handle high-volume, simultaneous uploads and processing of documents.
- Multi-Document Support: Built to handle diverse document types, including invoices, contracts, receipts, and specific health insurance claim form autofill templates.
Integration & Deployment:
- Secure Web Portal Access: Delivered as a centralized, mobile-responsive web app where users login in to web portal to upload, process, and manage documents.
- Cross-Platform Compatibility: Easily deployable across all major platforms or embedded via simple code: WordPress, Wix, Squarespace, Webflow, Shopify, HubSpot, Salesforce.
Packages
We offer three structured packages tailored to the complexity and integration depth required for your data entry automation needs.
| Feature | US$350 Starter |
US$850 Pro |
US$1499 Premium |
|---|---|---|---|
| Suitable For | Single, highly standardized form type (e.g., small expense reports) | 2-3 Document Types with moderate variation (e.g., 3 invoice formats) | Unstructured/Complex Documents, Multi-Template Workflows |
| Documents per Month | Up to 150 | Up to 500 | Custom (High Volume/Unlimited) |
| Basic OCR Engine & Text Extraction | ✓ | ✓ | ✓ |
| Custom Field Training (Layout Mapping) | Limited to 5 fields | Up to 15 key fields | Unlimited fields, complex tables, line items |
| Output Auto-Mapping (PDF/Word/Excel) | ✓ (Direct Download) | ✓ (Direct Download & Email) | ✓ (All options) |
| Automated Data Entry (Google Sheets/CSV Export) | - | ✓ | ✓ |
| API Integration for CRM/ERP Push | - | - | ✓ (HubSpot, Salesforce, Custom API) |
| Gated Login Portal & User Dashboard | - | - | ✓ |
| Data Validation & Confidence Scoring | - | - | ✓ |
Ready to transform your document processing workflow with a custom AI-powered OCR Web App? Contact us today to automate your data extraction and boost efficiency.
Python, OpenCV, Tesseract, Flask, Pandas, AI/ML Models, Google Vision, PDF Libraries
OCR Automation, Document Processing, AI Text Recognition, Data Extraction, PDF Autofill, CRM & API Integration
FAQ
Yes! We can build a fully custom OCR web application tailored to your specific document type — whether it’s invoices, receipts, contracts, or insurance claim forms. The system is trained to recognize and extract your exact data fields with high accuracy.
Our OCR apps go far beyond basic Tesseract or online converters. We use AI-driven text recognition and custom field mapping to achieve exceptional accuracy — even on complex layouts, low-quality scans, or multi-column PDFs.
Absolutely! We can integrate your OCR system with platforms like HubSpot, Salesforce, Zoho, QuickBooks, or any custom CRM/ERP via API. This allows extracted data to be automatically pushed into your workflow for seamless automation.
You can access the app easily through our secure login portal hosted by us, or choose to host it on your own web server for full control. If you prefer to use it offline or internally, we can also provide a desktop version of the OCR app that runs directly on your computer — no website required.
Yes! Our OCR web apps support batch processing and bulk uploads, allowing you to handle hundreds or even thousands of PDFs, invoices, or scanned documents at once with high-speed accuracy.
Yes, the OCR engine includes template auto-mapping to export extracted data into custom PDF, Word, or Excel formats. This enables instant document autofill and report generation without manual effort.
Yes, data security is our top priority. All OCR processing runs on encrypted servers with access control and audit logging. No files are shared with third parties — everything stays within your secure environment.
Yes! We provide up to 5 free revisions to fine-tune the AI accuracy and workflow. If you’re still not satisfied after those adjustments, we’ll issue a full 100% refund — no questions asked.
